University Planning Documents for Pandemic Flu

Business Continuity Questions

The following questions are intended as guides for each division, college, department and unit to consider as they develop their pandemic flu response plans.

The Pandemic Planning Team will utilize the answers to these questions to determine the service needs of each unit at Colorado State University, to assess the critical services and critical personnel, and to plan for adequate personal protection equipment for all critical personnel. Responses to these questions do not replace individual plans, but will greatly facilitate the development of a response plan. Each plan will be combined with similar plans from other divisions, colleges, departments and units, and will be compiled into a campus-wide plan for responding to an influenza pandemic.

Background

We are currently experiencing a mild influenza pandemics. Many experts believe that this could evolve into a severe pandemic or that the next severe influenza pandemic could happen in the near future, recent experience with hurricane Katrina has taught us that preparing for a "worst case scenario" is critical. For several years, there has been an urgent need to do university-wide planning to prepare for an influenza pandemic. In response to that need, the Colorado State University Pandemic Planning Team developed a strategic plan to reduce illness and death from influenza and to minimize social and economic disruption at Colorado State University in the event of a severe influenza pandemic, recognizing that the plan will need to change over time.

To assist us with planning for our campus, we ask you to complete the following questions, as fully as possible:

  1. What is the primary mission of this (division, department, unit)?
  2. Can your (division, department, unit) be closed down during an emergency such as a sever influenza pandemic? ___YES ___NO

    Note: In this context, "Critical Services" are defined as those acts
    1. necessary to preserve lives (human or animal),
    2. maintain the physical plant/infrastructure, or
    3. continue critical business services until an emergency has abated.

    The Public Safety Team will review each department’s designated critical services and personnel, and may make necessary modifications, after discussion with the department’s Pandemic Planning Workgroup. "Critical Personnel" refer to those positions (not individuals) needed to maintain Critical Services.

  3. Identify your (division, department, unit’s) Critical Services.
  4. Identify Critical Personnel, or staff cross-training needs to maintain Critical Services.
  5. Have Critical Personnel initiated pandemic flu planning for their Families and Individuals? ___YES ___NO
  6. What alternative methods are in place for delivery of services or classes? For example, what personnel can telecommute? What services can be provided via telephone, email or mail, webcasts, etc, in lieu of face-to-face contact?

Planning Template

From APPENDIX D, Section A (Response Plans) of the University Emergency Plan

Colorado State University Pandemic Influenza
Plan for _________________
Efeective Date: _____________

PURPOSE

The purpose of this plan is to prepare (department or unit) for the possibility of a Pandemic Influenza outbreak directly affecting Colorado State University.

OBJECTIVES

  1. Maintain a safe and healthy work environment for department personnel.
  2. Maintain adequate staffing levels.
  3. Maintain department’s critical functions.

PRE-EMERGENCY ACTIONS

  1. Provide Department personnel with educational information and materials on the Pandemic Influenza.
    1. Pandemic fundamentals (i.e., mode of transmission, signs and symptoms of the influenza virus, etc.)
    2. Personal and family protection (i.e., hand hygiene, coughing/sneezing etiquette, caring for sick family members, etc.)
    3. "Pandemic Influenza Planning: A Guide for Individuals and Families" – U.S. Department of Health and Human Services, January 2006.
    4. Dealing with fear and anxiety, rumors, and misinformation.
    5. Educate department personnel on Colorado State University’s response plan.
  2. Identify Planning Workgroup
  3. Identify Critical Functions
  4. Establish influenza-related policies for the workplace to assist in:
    1. Minimizing influenza spread at the worksite (i.e., promoting respiratory hygiene and cough etiquette, cleaning workstations and prompt exclusion of people with influenza symptoms).
    2. Handling employees who have been exposed to pandemic influenza, are suspect of being ill or become ill at the workplace (i.e., infection control response, immediate mandatory sick leave, returning to work, etc.).
    3. Restricting travel to affected areas, evacuating employees from affected areas when an outbreak begins and procedures for employees returning from affected areas.
    4. Handling Departmental waste disposal and housekeeping protocols.
  5. Obtain and allocate resources
    1. Provide sufficient and accessible infection control supplies (i.e., hand-hygiene products, tissues and receptacles for their disposal) in all work locations.
    2. Develop guidelines to modify the frequency and type of face-to-face contact (i.e., hand-shaking, meetings, shared workstations, etc.) between employees and between employees and the public.
    3. Encourage annual influenza vaccinations for employees.
    4. Identify critical supplies; plan for stockpiling when appropriate.
  6. Develop staffing plans
    1. Level 1 – 90% of work staff is available.
    2. Level 2 – 75% of work staff is available.
    3. Level 3 – 60% of work staff is available.
    4. Additional staff options include retired employees, temporary employees, students; all of whom may be solicited to assist where needed.
  7. Train personnel 1. Minimize exposure risk 2. Deal with infected students, faculty, and staff 3. Maintain critical functions by cross-training personnel, developing written instructions for critical duties, and/or developing "just-in-time" training plans to implement when a pandemic is imminent
  8. Develop alternate methods for delivery of service.
  9. Policies:
    1. Leave policies (to be determined)
    2. Travel restrictions
    3. Track employee illness
    4. Establish methods of communication to employees.

RESPONSE

Define response for Pandemic Levels 1, 2 and 3 and for recovery phase.

Organizational Chain Of Command, Pandemic Planning Workgroup and Communications Contact Person(s)

From APPENDIX E of the University Emergency Plan

1. The organizational chain of command for division, college, department, unit consists of:

Name Position Work Location Email Office Home Cellular or other
             
             
             

2. The Pandemic Planning Workgroup appointed for division, college, department, unit is:

Name Office Cellular or other
     
     
     

3. The communications contact person from division, college, department, unit are:

Name Office Cellular or other